§ 1.39. PUBLIC RECORDS COMMITTEE. (Cr. #940)

(1)

CREATION OF PUBLIC RECORDS COMMITTEE. A Dodge County Public Records Committee is hereby created.

(2)

DUTIES. The duties of the Dodge County Public Records Committee shall be to: Review Dodge County Records Retention and Disposition Policies; review statutes, administrative code provisions, and other rules or regulations that pertain to either the retention or disposition of records of Wisconsin counties; make recommendations to the Dodge County Executive Committee for changes to the Dodge County Executive Committee for changes to the Dodge County Records Retention and Disposition Policies; inform Dodge County Departments about Dodge County Records Retention and Disposition Policies; encourage compliance by Dodge County Departments with Dodge County Records Retention and Disposition Polices; and monitor compliance by Dodge County Departments with Dodge County Records Retention and Disposition Policies.

(3)

MEMBERSHIP. The Public Records Committee shall consist of 7 members, as set forth as follows:

(a)

Chairman of the County Board of Supervisors, or the First Vice Chairman of the County Board of Supervisors, if designated by the Chairman of the County Board of Supervisors;

(b)

County Clerk;

(c)

Corporation Counsel, or an Assistant Corporation Counsel, if designated by the Corporation Counsel;

(d)

County Administrator;

(e)

Sheriff, or designee;

(f)

Director of Information Technology, or designee;

(g)

Director of Human Services and Health Department, or designee.

(4)

MEETINGS. The Public Records Committee shall meet at least one time per year, and more often as required. Meetings of the Committee will be called by the Chairman of the Committee. Minutes of meetings shall be recorded. Minutes of meetings shall be filed with the County Clerk.